Privacy Policy

Privacy Policy for Shadowline Press LTD (www.charliemcbride.com)

Last Updated: 08 November 2025

Effective Date: 08 November 2025

1. Introduction

This Privacy Policy explains how Shadowline Press LTD ("we," "our," or "us") collects, uses, and protects the personal data you provide when visiting our website and subscribing to our services, such as newsletters and event notifications. We are a UK-based company and comply with UK data protection laws, including the UK General Data Protection Regulation (UK-GDPR) and the Data Protection Act 2018.

2. The Data We Collect

We collect the following personal data directly from you:

Contact Data: Your first name and email address when you voluntarily subscribe to our newsletter or register for events.
Technical Data: Information collected automatically, such as your Internet Protocol (IP) address, browser type and version, and other technology on the devices you use to access this website. This data is collected using cookies and similar technologies.

4. How We Use Your Data (Purposes and Legal Bases)

We will only use your personal data when the law allows us to. The table below outlines how we use your data and our lawful bases for doing so.

Purpose of ProcessingType of Data UsedLawful Basis for ProcessingSending email newsletters | First name, Email address | Your consent ()
Managing event registrations and communications | First name, Email address | Your consent
Improving website performance and security | Technical Data (e.g., IP Address) | Our legitimate interests in website security and improvement ()

For marketing communications, we rely on the consent you provide when you actively opt-in to our newsletter. You have the right to withdraw this consent at any time by contacting us using the Contact Us form on this website or using the unsubscribe link in our emails.

5. Data Sharing and Third Parties

We do not sell, rent, or trade your personal data with third parties for their marketing purposes.

We may share your data with:

Service Providers: We use third-party service providers, such as email marketing platforms (e.g., Campaign Monitor, Mailchimp), to send our newsletters. These providers act as "data processors" and are contractually obligated to handle your data securely and only per our instructions.
Legal Obligations: We may disclose your data if required by law, such as by a court order or to prevent fraud or other crime.

6. International Data Transfers

Your data is processed and stored within the UK or the European Economic Area (EEA). If our service providers transfer data outside the UK/EEA, we will ensure appropriate safeguards are in place, such as the UK-US data bridge framework or Standard Contractual Clauses, to protect your data.

7. Data Retention

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for.

Newsletter Data: We will keep your first name and email address until you unsubscribe or inform us you no longer wish to receive communications. You can unsubscribe at any time via the link in every email.
Technical Data: We will delete access logs containing your IP address after a maximum of 120 days.

8. Your Data Protection Rights

Under UK data protection law, you have several rights, including the right to:

Access the personal data we hold about you.
Rectify inaccurate or incomplete data we hold about you.
Erase your personal data (the "right to be forgotten").
Restrict or object to our processing of your data.
Data Portability, allowing you to receive your data in a structured, machine-readable format.
Withdraw Consent at any time, where we rely on consent as our legal basis.

To exercise any of these rights, please contact us using the details in the "Data Controller" section.

9. Cookies and Similar Technologies

Our website uses cookies to distinguish you from other users, which helps us provide a better experience and improve our site. You can set your browser to refuse all or some browser cookies, but this may affect website functionality.

10. Children's Privacy

Our services are not intended for children under 13 years of age, and we do not knowingly collect data from children.

11. Changes to This Privacy Policy

We may update this policy occasionally. We will notify you of any significant changes by posting the new policy on our website and updating the "Last Updated" date. We recommend reviewing this page periodically for the latest information.

12. How to Make a Complaint

If you have a concern about our use of your information, please contact us first so we can try to resolve it. You also have the right to lodge a complaint directly with the UK supervisory authority:

Information Commissioner's Office (ICO)

Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

Website: https://ico.org.uk/make-a-complaint/

Phone: 0303 123 1113